The desktop app ready to record a meeting
AI meeting notes, action items and automations for online and in-person meetings, with or without a bot
Circleback has a free plan. Prices in US dollars as AdCircleback's pricing page showed them on 11 October 2026.
Circleback is an AI meeting note taker that writes notes, action items and searchable transcripts for online and in-person meetings, with a bot or a bot-free desktop app. It suits founders, sales and product teams who want notes pushed into Notion, HubSpot or Slack. A free plan keeps 30 days of history; Pro costs $18 a month per user, or $15 billed annually. Students get 50% off and non-profits 30%.
Writes organised notes after each meeting, built around decisions and next steps rather than a raw transcript. You can add your own private notes during the call.
Captures, assigns and organises action items from every meeting into one filterable list.
A bot can join Zoom, Google Meet, Microsoft Teams, Webex, Slack huddles and GoTo calls, or the Mac and Windows desktop app records without one.
The iPhone, Android and Apple Watch apps record conversations in a room and turn them into the same notes and action items.
Workflows run after matching meetings, for example generating customer details and sending them to a Slack channel or a CRM such as HubSpot, Salesforce or Attio.
Ask Circleback answers questions from your whole meeting history and lists the people and companies you have met.
Speaker-labelled transcripts identify people by name, with support for over 100 languages.
Works with
Free
30-day meeting and recording history
$18a month per user
$29a month per user
$35a month per user, billed yearly
Annual billing only; volume discounts apply automatically
Prices in US dollars. 50% education discount for students and 30% non-profit discount. Enterprise volume pricing falls to $15 per user a month at 5,000 seats. Prices in US dollars, from AdCircleback's pricing page on 11 October 2026. Circleback may charge VAT on top, and prices can change.
“Circleback has been an invaluable tool.”
“It'd be useful if it could detect different speakers in the same room by their voices.”
“More and more often, circle back fails to take notes, which you only learn after the meeting.”
Circleback is worth paying for if you want meeting notes to go somewhere automatically, because the paid plans unlock automations with every integration. If you only need readable notes from a handful of meetings, the free plan already covers notes, action items and transcripts.
The free plan is unusually complete: unlimited meetings, online and in-person recording, speaker-labelled transcripts, AI search across meetings and API, MCP and CLI access. The limits are a 30-day history, limited automations and two teams. Pro removes the history limit, keeps recordings for a year and adds automations with Notion, HubSpot, Salesforce, Attio and webhooks. The few reviews on Product Hunt and Trustpilot praise the notes and search, while critics mention missed recordings and support that relies on canned replies.
Circleback prices in US dollars per user: Pro is $18 a month or $15 a month billed annually, Business is $29 a month or $25 a month billed annually, and Enterprise is $35 a month on annual billing only. Your bank converts the charge to pounds at the day's rate.
Paid plans start with a free trial. Team members who only read shared notes can be added as free viewers.
Circleback is the stronger choice for automations and in-person recording; Granola suits people who like to type their own notes during a call; Krisp suits people whose main problem is noisy audio. All three can record without a bot joining the call.
Circleback lets you choose between a bot and its desktop app, and adds iPhone, Android and Apple Watch apps for meetings in a room. Granola has a free plan with 30 days of history too, and builds its AI notes on top of what you type. Krisp has no free plan, costs $16 a month or $8 billed annually for Core, and pairs its note taker with noise cancellation that Circleback does not offer.
Circleback states that it does not train AI models on customer data, and its site lists SOC 2, GDPR, HIPAA and the EU-US Data Privacy Framework. Data is hosted in the United States, so UK organisations rely on the UK Extension to the Data Privacy Framework for the transfer.
The privacy policy says recordings and transcripts are passed to AI model and transcription providers only to provide the service, and that data is kept while your account is open. Deletion is by request to support. Business adds custom data retention and enforceable default settings, and Enterprise adds single sign-on, which matters for firms that need to control who records what.
Annual billing is the simplest saving, taking Pro from $18 to $15 a month and Business from $29 to $25. Students and non-profits can pay much less through discounts the maker lists on its pricing page.
Free planAI notepad that transcribes meetings from your device's audio, with no bot, and turns your rough notes into a full write-up
Noise cancellation and bot-free AI meeting notes for Zoom, Teams, Google Meet and other call apps
An AI note taker transcribes your meetings and writes the summary and action items for you. If you meet on Teams, Zoom or Meet, the built-in notes may be enough; Fathom is the best free app, Granola the pick for no bot and Circleback for notes sent straight to your other tools.
We don't currently list a confirmed discount code. That doesn't mean the store has no promotions; check its website for current prices.
Yes. The free plan covers unlimited meetings, notes, action items and transcripts, but only keeps 30 days of meeting and recording history and limits automations.
Yes. Circleback's desktop app for Mac and Windows records meetings without a bot, and it also offers a bot if you prefer one.
Yes. The iPhone, Android and Apple Watch apps record conversations in a room, and the notes appear alongside your online meetings.
Circleback says you can cancel at any time with a single click from your billing settings. Plan changes are prorated, with any remaining balance credited to future invoices.
Circleback says it supports over 100 languages, including English, Spanish, French, German, Italian, Portuguese, Dutch and Japanese.
